RQAP Re-Registration

To maintain the RQAP credential, all Registered Quality Assurance Profesionals (RQAPs) in GLP and/or GCP are required to re-register every three years.  Effective 1 October 2019, there is a change to how re-registration activities are calculated, though the total number of activities required are the same. Please see the table below for details.

Prior to 1 October 2019, the re-registration program requires that Registrants complete a total of twelve (12) units (with at least six (6) of them based on your discipline-specific activities (GCP or GLP) within the three-year re-registration period

As of 1 October 2019, the calculation of units increased by four-fold so that Registrants must now complete forty-eight (48) total units with at least twenty-four (24) of them being discipline-specific activities. Although the value of the activities increased four-fold, there is no change to the number of activities required; there is only a change in how the units are calculated.

Registrants who are re-registering in 2019 should follow the previous method of re-registration unit calculation in their applications, where 1 hour of education or training = 0.25 unit, and 12 total units are required.

Re-registration Deadline: Thursday, 31 October 2019 for registered professionals who passed an RQAP exam in 2016 or who last re-registered in 2016. The Council can accept activities completed within the date ranges below for 2019 re-registration applications:

  • Exam Passed in 2016: activities completed between 1 April 2016 and 30 September 2019
  • Last Re-registered in 2016: activities completed between 1 October 2016 and 30 September 2019

Please see the necessary forms to the right as well as an overview of re-registration and the requirements for re-registering below. This year, the re-registration process requires Registrants to use the online request for pre-approval of your non-SQA (or non-Transcript) activities outlined below.

Your activities do NOT need to be approved in order to continue with the application process.
 

Online Request for Pre-Approval of Re-Registration Activities Not Shown on SQA Online Learning Center Transcript

All Registrants are required to submit their non-SQA (or SQA activities not on their Online Learning Center Transcript) re-registration activities online, as they are completed, for advance review by CPR.

Click here for written instructions.

The benefits of this feature are numerous:

  • No more last-minute scrambling: If you submit your certificate and agenda for that training session you attended as soon as you have received it, you will not have to search through your files three years later when you need to apply for re-registration. You will also know well in advance of the re-registration deadline if you need to earn more units because you do not have enough.

  • No more lost paperwork: You will always be able to access and re-download any documentation you have uploaded to the system. If you change jobs and need to document a training you had in the past but have lost the certificate in your job change, you will be able to download the copy that you uploaded to the SQA Online Learning Center.

  • No worries about being approved: If CPR has already reviewed and approved enough re-registration activities - or you've earned enough units of SQA-documented activities and CPR has approved the balance of the required units of non-SQA activities - then you will have nothing to worry about at re-registration time. All of your activities have already been documented and approved; the application is just a mechanism to pay your fee and re-confirm your commitment to the ethics statement!

  • Shorter turn-around time for re-registration approval: With CPR reviewing and pre-approving activities that are submitted year-round, they will have less work to do after the re-registration deadline, which means your re-registration can be confirmed earlier.

CPR is especially encouraging all RQAPs with a re-registration due in 2019 who have not yet submitted their application to submit all of their non-SQA re-registration activities through the SQA Online Learning Center as soon as possible. They would prefer not to receive any more documentation in mailed or emailed packets this year if possible.

 

Re-registration Application

(for RQAP designees who passed the exam or last re-registered in 2016)

Re-registration Application
In order to streamline the application review process this year, Registrants are required to first ensure all of their re-registration activities are in the SQA Online Learning Center, either in the Transcript or submitted for review as self-reported learning activities. Instructions for this process are on the page you will see by clicking the above button. If you have any trouble with the online application process, please let us know at rqap@sqa.org.


Demystifying RQAP
A poster presented by the Council on Professional Registration at the 28th SQA Annual Meeting in Miami, FL, April 2012

SOP: Re-registration Requirements 
(effective 1 October 2019)
          Previous version of Re-registration Requirements SOP
(retired, but still effective for calculating units for activities completed before 1 October 2019)

SOP: Ethics Policy

Exam Item Submission Form
Use only after you have asked for an item writing assignment.
 
RQAP Emeritus Status

Any current Registrant holding either the RQAP-GCP or RQAP-GLP credential (or both) who has retired from active work in quality assurance may apply to the Council on Professional Registration (Council) for RQAP Emeritus status. The Council may confer RQAP Emeritus status upon those applicants who have represented the RQAP program with integrity and honor during the time they held their credential.

SOP: RQAP Emeritus Status

RQAP Emeritus Listing

Apply Now

Overview

The Quality Assurance Professional Registration program was established by the Society of Quality Assurance as a professional enhancement to the field of regulatory quality assurance. It is essential, in such a diverse and evolving profession, for quality assurance professionals to continually refresh their skills and remain current in the latest regulatory requirements and interpretations, and in industry's approach to compliance. The purpose of the RQAP-GLP and RQAP-GCP re-registration programs is two-fold: first, to encourage and recognize continued participation in the field of regulatory quality assurance, and, second, to ensure that quality assurance professionals remain informed and knowledgeable in their profession.


Requirements

The re-registration program requires that REGISTRANTS complete a total of forty-eight (48) units within three years of registration or re-registration. A minimum of twenty-four (24) units shall be based on discipline-specific activities (GLP-related for RQAP-GLP designations and GCP-related for RQAP-GCP designations) and the remaining twenty-four (24) units may be based on relevant professional activities (e.g., a seminar in statistics, analytical chemistry or microbiology; a workshop on organizational effectiveness, process improvement or facilitator training; formal education courses; participating in professional committee work; etc).  Please see question 25 of the RQAP FAQ page for more information on what qualifies for a "discipline-specific" re-registration unit.  If you have any questions concerning applicability of units, please contact the Chair of the Council on Professional Registration.

Documentation supporting proof of units earned must be submitted with the re-registration application.  It is the responsibility of the Registrant to provide unequivocal documentation of the units earned.  The supporting documentation must be clear, concise, traceable/verifiable, and complete. Units without the supporting documentation will not be credited towards re-registration.  For activities not organized or overseen by SQA and/or not pre-approved for re-registration units (with RQAP units indicated on the event certificate), proof of attendance AND documentation of the length of time spent in the activity must be provided.  The re-registration process will operate on the honor system. Submission of fraudulent materials or information may be pursued with a penalty of revocation of registration privileges.

Units may be earned as follows:

ACTIVITY

UNITS EARNED (before 1 October 2019)

UNITS EARNED (after 1 October 2019)

DOCUMENTATION

Membership Activities: Membership in an association, society, or other professional organization

Membership in a relevant professional membership association/society (SQA, SQA Chapters and other relevant professional associations/societies)

0.25 unit per year of membership per organization (maximum claim of 3 units for professional memberships in one re-registration period)

1 unit per year of membership per organization (maximum claim of 12 units for professional memberships in one re-registration period)

·   Invoice from each professional membership association/society showing the applicable year and payment or other documentation such as an annual certificate or card of membership indicating the Registrant’s name, the organization, and the membership year

Educational Attendance Activities: Conferences, training/workshops, webinars, online education, university courses, etc.

Time-bound education relevant to Quality Assurance (unique, non-repetitive live events or recordings that take the same amount of time for all participants, such as conferences, workshops, in-house company/consultant training or educational webinars)

 

NOTE: Training on your institution’s SOPs is NOT relevant quality assurance training.

0.25 unit per 1 hour of education (minus meal times), rounded to the nearest half-hour

1 unit per 1 hour of education (minus meal times), rounded to the nearest quarter-hour

Pre-approved by SQA:

·   Certificate with name, date, and RQAP units

 

Not pre-approved by SQA:

·   Event/course/webinar title, date and description

·   Agenda or other documentation demonstrating length of time/duration of activity (with meal times clearly delineated, if applicable)

·   Proof of attendance, such as a certificate, copy of badge, final transcript, sign-in sheet, attendance roster, email attendance (not registration, but attendance) verification, session notes

Self-paced education relevant to Quality Assurance (online or correspondence course, typically)

0.25 unit per 1 hour of education acknowledged by course (many courses indicate how many hours a course is likely to take) OR 0.25 unit per 1 hour of education actually completed (requires the Registrant to log all time spent on the course, with times, dates, and initials for each time segment completed), rounded to the nearest half-hour

1 unit per 1 hour of education acknowledged by course (many courses indicate how many hours a course is likely to take) OR 1 unit per 1 hour of education actually completed (requires the Registrant to log all time spent on the course, with times, dates, and initials for each time segment completed), rounded to the nearest quarter-hour

Pre-approved by SQA:

·   Certificate with name, date, and RQAP units

 

Not pre-approved by SQA:

·   Activity title, description, and average hours taken to complete (if provided)

·   Log or other documentation demonstrating length of time/duration of activity

·   Proof of completion, such as a certificate, congratulatory email, final transcript, session notes

University courses relevant to Quality Assurance

1 unit per 1 semester/quarter credit (e.g., one 3-credit university course is worth 3 units)

4 units per 1 semester/quarter credit (e.g., one 3-credit university course is worth 12 units)

Pre-approved by SQA:

·   Certificate or other documentation of completion with name, date, and RQAP units

 

Not pre-approved by SQA:

·   Course title, description, and semester/dates

·   Proof of completion, such as a certificate, final transcript, all relevant sign-in sheets or attendance rosters, email verification of course completion (not registration, but completion)

Instructing or Authoring Activities: Oral presentations, poster presentations, peer-reviewed articles, technical articles, etc.

Instructing, lecturing or training, per unique, non-repetitive session presented

0.5 units per 1 hour of content presented

2 units per 1 hour of content presented

Pre-approved by SQA:

·   Certificate or other documentation of presentation with name, date, and RQAP units

 

Not pre-approved by SQA:

·   Event/course/webinar title, date and description

·   Agenda or other documentation demonstrating length of time/duration of presentation (with meal times clearly delineated, if applicable)

·   Proof of presentation, such as the title slide from your presentation with the presentation name, trainer’s name, and presentation date

Primary or first author for a poster presentation, per unique, non-repetitive poster

1 unit per poster

4 units per poster

Pre-approved by SQA:

·   Certificate or other documentation of presentation with name, date, and RQAP units

 

Not pre-approved by SQA:

·   Poster title, date and description (preferably in an “official” format such as a copy of the presentation title or abstract from the conference program book)

·   Proof of presentation, such as a certificate or a copy of the poster

Participating author for published, peer-reviewed articles, books or book chapters

1 unit per published work

4 units per published work

Pre-approved by SQA:

·   Certificate or other documentation of publication with name, date, and RQAP units

 

Not pre-approved by SQA:

·   Copy of title page, abstract, etc. from publication demonstrating the title, authors, and publisher

Primary or first author on technical articles for a relevant professional membership association/society newsletter

0.5 unit per technical article

2 units per technical article

Pre-approved by SQA:

·   Certificate or other documentation of publication with name, date, and RQAP units

 

Not pre-approved by SQA:

·   Copy of title page, abstract, etc. from publication demonstrating the title, authors, and newsletter publisher

Service Activities: Activities done in service to SQA, an SQA Regional Chapter, or another relevant professional membership association/society or nonprofit organization

Participation on a Board or an elected or appointed Committee for a relevant professional membership association/society

1 unit per year of service (maximum claim of 3 GCP or GLP units for Board or Committee participation in one re-registration period; any remaining units must be claimed as non-discipline specific units)

4 units per year of service (maximum claim of 12 GCP or GLP units for Board or Committee participation in one re-registration period; any remaining units must be claimed as non-discipline specific units)

·   Invitation to serve on Board or Committee with Registrant’s name and the term length/dates

OR

·   Thank you letter to Registrant for service on Board or Committee with term length/dates

OR

·   Copies of the “attendance” section of Board or Committee minutes demonstrating the Registrant’s name and dates of participation

Participation as Chair, Co-Chair, Vice Chair, or Co-Vice Chair on volunteer Committee or special interest group/specialty section for a relevant professional membership association/society

 

NOTE: Membership in an SQA Specialty Section is not sufficient for earning re-registration units; only serving in a Chair or Vice Chair position qualifies for re-registration units.

1 unit per year of service (maximum claim of 3 GCP or GLP units for Board or Committee participation in one re-registration period; any remaining units must be claimed as non-discipline specific units)

4 units per year of service (maximum claim of 12 GCP or GLP units for Board or Committee participation in one re-registration period; any remaining units must be claimed as non-discipline specific units)

·   Invitation to serve as Chair/Vice Chair on Committee/special interest group with Registrant’s name and the term length/dates

OR

·   Thank you letter to Registrant for service as Chair/Vice Chair on Committee/special interest group with term length/dates

OR

·   Copies of the “attendance” section of Committee/special interest group minutes demonstrating the Registrant’s name, position as Chair/Vice Chair and dates of participation

Mentor, Mentee, or Peer Partner in the Mentoring Program of a relevant professional membership association/society

2 units per mentoring partnership of 6 months or more (maximum claim of 4 units per year for mentoring activities in one re-registration period)

8 units per mentoring partnership of 6 months or more (maximum claim of 16 units per year for mentoring activities in one re-registration period)

Pre-approved by SQA:

·   Certificate or other documentation of mentoring partnership with name, date of partnership completion, and RQAP units

 

Not pre-approved by SQA:

·   Invitation to participate in a mentoring partnership with Registrant’s name and the partnership length/dates

·   Documentation of partnership taking place, such as certificate of completion, thank you email, contact log recording all mentoring meetings’ dates/durations, document recording completion of mentoring goals, etc.

Abstract reviewer for a professional conference

0.25 unit per conference (maximum claim of 0.25 unit per year for abstract review activities in on re-registration period)

1 unit per conference (maximum claim of 1 unit per year for abstract review activities in on re-registration period)

·   Documentation of completing abstract reviews, such as a dated letter or email from the conference chair identifying the Registrant as an abstract reviewer

Volunteering to explain/conduct QA activities with young people (at a STEM expo or career fair, for example)

1 unit per day of volunteering (with a minimum volunteer time of 4 hours each day claimed)

4 units per day of volunteering (with a minimum volunteer time of 4 hours each day claimed)

·   Documentation of volunteer activity, such as a dated letter or email from the activity organizer identifying the Registrant as volunteer, the name and date of the event, and the volunteer duties that were executed

Submission of solicited questions for the RQAP-GLP or RQAP-GCP examination

 

NOTE: Unsolicited questions will NOT be accepted for credit, and item writing training is required prior to submitting questions. Contact the Chair of the GCP or GLP Examination Committee for information and/or instructions prior to writing exam questions.

1 unit per 10 questions submitted

4 units per 10 questions submitted

Pre-approved by SQA:

·   Certificate or other documentation of questions submitted with name, date of question submission, and RQAP units


Dual Registration

There are some special considerations for dual registrants, meaning individuals who have earned both the RQAP-GLP and RQAP-GCP designation. The policies for dual registrants are as follows:

  • Two separate applications and fees are required.
  • Of the required 24 GLP + 24 GCP discipline specific units, GCP units may be used as non-GLP and GLP units may be used as non-GCP units for a total of 48 units. During a re-registration cycle, 24 units of each will provide sufficient credit for both registrations.
  • The same units cannot be used for discipline-specific credit for both disciplines (e.g., one meeting cannot be used for both GLP and GCP units).
  • Non-discipline-specific units can be used for both re-registrations.

In summary, a dual registrant can use the same 48 units to re-register for both programs provided 24 units are GLP-specific and 24 units are GCP-specific and all units were earned in the appropriate three-year time frame for the designation being re-registered.
 
If desired, a Dual Registrant may synchronize his/her re-registration due dates so that both credentials are due for re-registration in the same year. In order to synchronize due dates, the Registrant shall follow these procedures:

  • The Registrant shall notify SQA Headquarters in writing of his/her desire to synchronize re-registration due dates.
  • The Registrant shall submit an application with supporting documentation of the usual number of re-registration units (48) and fee for the next re-registration due date s/he has for the credential that is due at that time. The Registrant shall also submit an application for the second credential (which may be due for re-registration the following year or two years later) with documentation of a pro-rated number of re-registration units (e.g., 32 if the re-registration is due the following year and 16 if it is due in two years, with half of the pro-rated units required to be specific to the discipline of the credential) and a fee.
  • Provided that the Council approves both applications, the Registrant shall then be required to re-register both credentials simultaneously with the full 48 units (24 of which as specific to the discipline of the credential) after the usual three-year re-registration period has elapsed.

     


Timing

All professional activities applied to re-registration must take place within the three-year period between passing the examination and applying for re-registration, or between sequential and successive re-registration periods.  The first post-examination re-registration period begins on April 1 of the examination year and ends on 30 September three years later, e.g., 1 April 2016 through 30 September 2019.  Subsequent re-registration periods begin 1 October of the re-registration year and end on 30 September three years later.  Activities eligible for submission for re-registration in 2019 should date from 1 October 2016 through 30 September 2019 unless the registrant passed the exam for the first time in 2016, in which case the activities must have been completed between 1 April 2016 and 30 September 2019. The completed application for re-registration must be mailed to the SQA Headquarters and be post-marked on or before 31 October of the re-registration year.  Notice of re-registration status (approval, denial or further information needed) will be provided to all re-registration applicants within 3 months of the 31 October submission deadline.

Fee

The current cost of re-registration is $95 for SQA members or $175 for non-members, with a $25 late fee for any application accepted after 31 October. Any applications received more than 90 days after the 31 October deadline will be refused, though Registrants may appeal to the Council if there are extenuating circumstances. Fees should be made payable to the Society of Quality Assurance and must be submitted with the re-registration application.

This information will be distributed to all RQAPs during the summer preceding the expiration of registration.  At that time, more specific information will be provided concerning acceptable methods of payment, the deadline for submission, etc.